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A how-to manual for the reference management tool, Mendeley
Last Updated: May 17, 2017 URL: Print Guide RSS Updates

Adding citations to Mendeley Print Page

How to add citations and PDFs to Mendeley

1. Add directly from the Mendeley Research Catalogue

The Mendeley research catalog is now one of the world’s largest open databases of research, with nearly 80 million papers indexed. You could find the paper you’re looking for on Mendeley and add it to your library with one click.

2. Export directly from online databases such as ScienceDirect, Scopus.

3. While browsing web pages

Install the Web Importer bookmarklet to save references to your library directly from the page of the database you’re browsing. This is one of the easiest ways to add documents. Click the toolbar button as you come across a paper you’d like to save. Supporting 47 common research databases and repositories, the bookmarklet also works on any page which contains the reference information embedded in COinS format.

4. The Watch Folder

You can also set a watch folder to get documents into Mendeley. All you have to do is drop PDFs in the folder and Mendeley will import them automatically.

5. Drag & Drop

If you have a collection of PDFs that you’d like to add to Mendeley, you could add them to the watch folder as described above, or simply drag and drop them onto the open Mendeley window. Easy access to recently added files is provided by the “Recently Added” folder.

6. The File Menu

Another way to add files is to use the file menu option to select the file or folder containing your documents. If you’re working with the Mendeley window maximized or doing an import of a large number of files, this is a good option. Once you’ve specified the file or folder, Mendeley will import the selection.

7. Use information exported from another program

XML, RIS, and BibTeX are common formats used to export reference information. Mendeley can import these formats and some others, so wherever you’re getting your reference lists from, Mendeley can handle it. If you have the choice (i.e., you’re exporting from local software) BibTeX and XML are the preferred choices to make sure all the information you may have added to the reference in the other program transfers accurately.

8. Syncing with other apps

Many modern web applications provide programmatic interfaces to their data, allowing Mendeley to fetch it. The big advantage here is that you only have to set this up once. New items are added automatically. Sync currently only works one way and is enabled for Zotero and Citeulike. To set this up, open the Zotero / Citeulike tab in Mendeley Desktop. You can also sync with Mendeley’s apps for the iPhone and iPad.

9. Manually

You have the option to complete a record manually if you cannot import it.




Needs review section

Mendeley detects document details (authors, abstracts, keyword, etc.) for all documents added to your library. If Mendeley is unclear about document data for a newly imported document, it will add that document to the 'Needs Review' section of your library for manual verification.

If you prefer not to enter this information manually, Mendeley gives you two options for searching for this data:

1. Use Mendeley's 'document details' lookup feature

2. Use Google Scholar


View and annotate PDFs

After you have imported your PDFs you are able to view and annotate them in Mendeley Desktop. You can add notes and highlight text. Read more here:


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